Bill of Sale Template Generator
Generate a free bill of sale online. Fill in the seller, buyer, item and price to create a ready-to-sign bill of sale, with the price written out in words automatically.
Updated 2026-06-14 · Free · No sign-up · Runs privately in your browser
Notes on using a bill of sale
A bill of sale records the transfer of ownership of personal property from a seller to a buyer. Both parties should keep a signed copy.
Some states require a notarized bill of sale or a specific form for vehicles. This template is a general starting point, not legal advice.
How the Bill of Sale Template Works
This tool turns a few simple fields into a complete, ready-to-sign bill of sale. Enter the seller and buyer names, a clear description of the item, the sale price, the date and the payment method, and choose whether the item is sold “as is.” The generator merges everything into a standard document and even writes the price out in words, then you can copy or print it.
What Goes Into the Document
The generated bill of sale assembles these parts in order:
Heading and date → Consideration clause (price in figures and words) → Item description → Warranty or “as is” clause → Acknowledgment → Signature lines for both parties.
Writing the amount in words next to the figure is standard on legal documents because it reduces the chance of the price being altered or misread.
Worked Example
Selling a 2015 Honda Civic for $8,500 in cash on June 14, 2026, “as is”:
- The price appears as $8,500.00 and in words as eight thousand five hundred dollars.
- The document names the seller and buyer, describes the car and its VIN, and states it is sold “AS IS” with no warranty.
- Both parties sign and date, making the transfer official.
Common Uses for a Bill of Sale
| Item | Why a bill of sale helps |
|---|---|
| Used car or motorcycle | Proof for title transfer and registration |
| Boat or trailer | Records the sale price for taxes |
| Furniture or equipment | Confirms ownership changed hands |
| Firearm (where allowed) | Documents the private transfer |
Important Note
This template provides a general bill of sale and is not legal advice. Requirements vary by state and item type, and some sales need a specific government form or notarization. Verify your local rules before relying on the document for a registration or title transfer.
Frequently asked questions
What is a bill of sale?+
A bill of sale is a written document that records the transfer of ownership of personal property, such as a car, boat, trailer or equipment, from a seller to a buyer. It states who sold what to whom, for how much, and on what date, and is signed by both parties as proof the sale took place.
What should a bill of sale include?+
A complete bill of sale lists the seller and buyer names, a clear description of the item including any identifying numbers like a VIN, the sale price in figures and words, the date, the payment method, whether the item is sold as is, and signature lines for both parties.
What does as is mean on a bill of sale?+
Selling an item as is means the buyer accepts it in its current condition with all faults, and the seller makes no warranty about its quality or fitness. Once signed, the buyer generally cannot demand repairs or a refund for problems discovered after the sale.
Does a bill of sale need to be notarized?+
It depends on your location and the item. Many private sales do not require notarization, but some states require a notarized bill of sale for vehicles or use a specific state form. Check your local rules; this template is a general starting point and not legal advice.
Is this bill of sale legally valid?+
A bill of sale that accurately describes the parties, the item and the price and is signed by both buyer and seller is generally accepted as proof of sale. For high-value items or vehicle transfers, verify your jurisdiction's requirements and consider having it witnessed or notarized.