Receipt Generator
Make an itemized sales receipt free online. Add items with quantity and price, set the tax rate and amount paid, and get instant subtotal, tax, total and change due.
Updated 2026-06-14 · Free · No sign-up · Runs privately in your browser
Show the receipt & math
How the Receipt Generator Works
This tool builds a clean, itemized sales receipt and calculates the totals for you. Enter the store name, a receipt number and currency symbol, then add one row per item with its quantity and unit price. Set the tax rate and the amount tendered, and the receipt instantly shows the subtotal, tax, total and any change due.
The Formula
For each item, the line total is quantity × unit price. The receipt totals are:
Subtotal = Σ (line totals) Tax = Subtotal × tax rate% Total = Subtotal + Tax Change due = Amount tendered − Total
Worked Example
A customer buys 2 lattes at $4.50 each and 1 croissant at $3.25, with a 7% tax rate, and pays with a $20 bill:
- Lattes: 2 × $4.50 = $9.00
- Croissant: 1 × $3.25 = $3.25
- Subtotal = $9.00 + $3.25 = $12.25
- Tax = $12.25 × 7% = $0.86
- Total = $12.25 + $0.86 = $13.11
- Change = $20.00 − $13.11 = $6.89
What a Good Receipt Includes
| Field | Purpose |
|---|---|
| Store name and date | Identifies who sold what and when |
| Receipt number | Lets you reference the sale later |
| Itemized list | Shows quantity and price per item |
| Subtotal and tax | Separates the pre-tax amount from sales tax |
| Total and payment | Confirms the amount and how it was paid |
Tips for Using Receipts
- Keep receipts for returns and warranties — they are the proof of purchase a store needs.
- Save business receipts — they support expense claims and tax deductions.
- Separate the tax line so both you and the customer can see the sales tax applied.
When the receipt looks right, open the worked-example panel and use Print to PDF to save or email a copy.
Frequently asked questions
How do I make a receipt?+
List each item with its quantity and unit price, multiply quantity by price to get a line total, add the line totals for the subtotal, add tax, and that is the amount due. If the buyer pays cash, subtract the total from the amount tendered to find the change. This generator does every step instantly.
What is the difference between an invoice and a receipt?+
An invoice is a request for payment sent before money changes hands, while a receipt is proof that a payment has already been made. A receipt typically shows the items bought, the total paid, the date, and how the customer paid, but it does not include payment terms or a due date.
How is change due calculated on a receipt?+
Change due equals the amount the customer hands over minus the receipt total. For example, if the total is $16.49 and the customer pays with $20, the change is $20 - $16.49 = $3.51. If the amount tendered is less than the total, the customer still owes the difference.
Does a receipt need to show tax?+
In most places a sales receipt should separate the pre-tax subtotal from the tax charged so the buyer can see how much sales tax was applied. Businesses also need this breakdown for bookkeeping and to remit the correct tax to the authorities.
Can I use this receipt generator for free?+
Yes. Add as many items as you need, choose any currency symbol and tax rate, and the receipt math updates as you type with no account required. Use the worked-example panel with your browser's Print to PDF option to save or share the finished receipt.